Tina Klein
Real Estate Services Inc.
Policy On
the Collection, Use and Disclosure
Of Personal Information
“Privacy Policy”
Tina Klein Real Estate Services
Inc. is committed to respecting your privacy and has
prepared this Policy to inform you of our policy and practices concerning the
collection, use and disclosure of Personal Information.
This Policy governs Personal
Information collected from and about
(1)
individuals who are or may become Clients of Tina
Klein Real Estate Services Inc. and
(2)
individuals or
organizations with whom Tina Klein Real Estate Services Inc. works
with.
Using contractual or other
arrangements, Tina Klein Real Estate Services Inc. shall ensure
the agents, contractors or third party service providers, who may receive
Personal Information in the course of providing services to Tina Klein
Real Estate Services Inc. as part of our delivery of real estate
services, protect that Personal Information in a manner consistent with the
principles articulated in this Policy.
This Policy does not cover general
data from which the identity of an individual cannot be determined.
Tina Klein Real Estate Services
Inc. retains the right to use general data in any way that it
determines appropriate.
In the event of questions about:
(i) access to your Personal Information; (ii) Tina Klein Real Estate
Services Inc.’s collection, use, management or disclosure of Personal
Information; or (iii) this Policy; please contact:
Tina Klein
Real Estate Services Inc.
(416)
743-3832
email: rwstanley@rogers.com
2.
THE COLLECTION, USE & DISCLOSURE OF PERSONAL
INFORMATION - For the purposes of this Policy:
“Client” means an individual who
may or has purchased real estate or services from or through Tina Klein
Real Estate Services Inc.;
“Personal Information” means any information, recorded in any form,
about an identified individual, or an individual whose identity may be inferred
or determined from such information.
Your provision of Personal
Information to Tina Klein Real Estate Services Inc. means
that you agree and consent that we may collect, use, and disclose your Personal
Information in accordance with this Privacy Policy. If you do not agree with
these terms, you are requested not to provide any Personal Information to “Tina
Klein Real Estate Services Inc.” or a Broker or Sales Representative
working with “Tina Klein Real Estate Services Inc.” Unfortunately,
certain services can only be offered if you provide Personal Information and
consequently, if you choose not to provide us with any required Personal
Information, “Tina Klein Real Estate Services Inc.” may not be able to
offer you those services.
This office only collects personal information necessary to effectively
market and sell the property of sellers; to locate, assess and qualify
properties for buyers and to otherwise provide professional and competent real
estate services to clients.
Tina Klein Real Estate Services
Inc., Brokers or sales representative may use personal
information for commission management purposes (e.g. commission financing,
commission dispute resolution).
Tina Klein Real Estate Services
Inc.’s use of Personal
Information is limited to these purposes. Tina Klein Real Estate Services
Inc. does not sell, trade,
barter or exchange for consideration any Personal Information it has obtained.
Unless permitted by law, no personal information is collected about an
individual without first obtaining the consent of the individual to the
collection, use and dissemination of the information.
Personal Information will be
collected, to the extent possible, directly from the individual concerned.
Tina Klein Real Estate Services
Inc. does not knowingly collect Personal Information from anyone
under the age of 18, especially children under 13, and does not use such
information if Tina Klein Real Estate Services Inc. discovers
that it has been provided by a minor.
Personal Information may also be
transferred to another company in the event of a change of ownership of all or
part of Tina Klein Real Estate Services Inc.
Tina Klein Real Estate Services
Inc. may disclose Personal Information of Clients to
organizations that perform services on its behalf. This will only be done if
such organizations agree to use such information solely for the purpose of
providing services to
Tina Klein Real Estate Services
Inc. and, with
respect to that information, to act in a manner consistent with this Policy.
Please note that there are
circumstances where the use and/or disclosure of Personal Information may be
justified or permitted or where Tina Klein Real Estate Services Inc.
is obliged to disclose information without consent. Such circumstances
may include:
·
Where required by law or by order or requirement of a
court, administrative agency or other governmental tribunal;
·
Where Tina Klein Real Estate Services Inc.
believes, upon reasonable grounds, that it is necessary to protect the rights,
privacy, safety or property of an identifiable person or group;
·
Where it is necessary to establish or collect monies
owning to Tina Klein Real Estate Services Inc.;
·
Where it is necessary to permit Tina Klein Real
Estate Services Inc. to pursue available remedies or limit any damages
that Tina Klein Real Estate services Inc. may sustain; or
·
Where the information is public.
Where obliged or permitted to
disclose information without consent, Tina Klein Real Estate Services
Inc. will not disclose more
information than is required.
3.
ACCURACY
Tina Klein Real Estate Services
Inc. endeavors to ensure that any Personal Information provided
by Clients and in its possession is as accurate, current and complete as
necessary for the purposes for which Tina Klein Real Estate Services Inc.
uses that data.
Information contained in files
that have been closed is not actively updated or maintained.
4.
RETENTION
Tina Klein Real Estate Services
Inc. retains
Personal Information as long as Tina Klein Real Estate Services Inc. believes it is necessary to fulfill the
purpose for which it was collected and Firm legal or business requirements.
5.
SECURITY
Tina Klein Real Estate Services
Inc. endeavors to maintain adequate physical, procedural and
technical security with respect to its offices and information storage
facilities so as to prevent any loss, misuse, unauthorized access, disclosure,
or modification of Personal Information.
Tina Klein Real Estate Services
Inc. further protects Personal Information by restricting access
to those Employees and Contractors that the management of Tina Klein Real
Estate Services Inc. has determined need to know that information in
order that Tina Klein Real Estate
Services Inc. may provide services to Clients.
6.
ACCESS TO PERSONAL INFORMATION
Tina Klein Real Estate Services
Inc. permits access to and review of Personal Information held by
Tina Klein Real Estate Services Inc. about an individual by the
individual concerned.
If an individual believes any
Personal Information concerning that individual is not correct, that person may
request an amendment of that information by sending a request to the person
indicated in Section 1 of this Policy. Tina Klein Real Estate Services
Inc. reserves the right not to change any Personal Information but will
append any alternative text the individual concerned believes appropriate.
Where not required to be retained by the Firm, an individual may also request
that Tina Klein Real Estate Services Inc. delete an individual’s
Personal Information from Tina Klein Real Estate Services Inc.’s system
and records. However, due to constraints of computer technology and the fact
that Tina Klein Real Estate Services Inc. backs up its systems,
Personal Information may continue to reside in Tina Klein Real Estate
Services Inc.’s system after deletion. Individuals, therefore, should
not expect that their Personal Information would be completely removed from Tina
Klein Real Estate Services Inc. systems in response to an accepted
request for deletion.
Tina Klein Real Estate Services
Inc. reserves the right to decline access to Personal
Information where the information request:
(a)
Would disclosed the Personal Information of another
individual or of a deceased individual:
(b)
Would disclose business confidential information that
may harm Tina Klein Real Estate Services Inc. or the competitive
position of a third party;
(c)
Is subject to solicitor-client or litigation
privilege;
(d)
Could reasonably result in: (i) serious harm to the
treatment or recovery of the individual concerned;
(ii) serious emotional harm to the
individual or another individual ; or (iii) serious bodily harm to another
individual;
(e)
May harm, or interfere with, law enforcement
activities and other investigative or regulatory functions of a body authorized
by statute to perform such functions;
(f)
Is not readily retrievable and the burden or cost of
providing would be disproportionate to the nature or value of the information;
or
(g)
Does not exist, is not held, or cannot be found by Tina
Klein Real Estate Services Inc.
Where information will not or cannot
be disclosed, the individual making the request will be provided with the
reasons for non-disclosure.
Where information will be
disclosed. Tina Klein Real Estate Services Inc. will endeavor to
provide the information in question within a reasonable time and no later than
30 days following the request.
Tina Klein Real Estate Services
Inc. will not respond to repetitious or vexatious requests for
access. In determining whether a request is repetitious or vexatious, it will
consider such factors as the frequency with which information is amended, the
purpose for which the information is used, and the nature of the information.
To guard against fraudulent
requests for access, Tina Klein Real Estate Services Inc. will
require sufficient information to allow it to confirm the identity of the
person making the request before granting access or making corrections.
7.
AMENDMENT OF PRACTICES AND THIS POLICY
This statement is in effect as of
January 1st, 2004. Tina Klein Real Estate Services Inc. will
from time to time review and revise its privacy practices and this Policy. In
the event of any amendment, an appropriate notice will be communicated to
Clients and others in an appropriate manner.